Receptionist Jobs: Job Search Tips & Tricks

by Marquis Matson

Receptionist

Receptionists serve as a sort of glue in any office and as such are an invaluable part of every company. They are responsible for many of the upfront tasks such as answering phones, organizing and entering data, managing schedules and general office maintenance. Receptionists also hold the very important task of being the first point of contact for an office, requiring that their skill set be met by a personality to match. Understanding these details when applying for a receptionist job can help improve your resume and cover letter when searching for a job in the field.

Specialized Job Boards for Receptionist Jobs

There are countless job boards, making the search for a job as a receptionist a large task. In addition to the major job boards, you may want to look at the following ones:

Admin Crossing
Admin Crossing offers a comprehensive list of administrative positions in a wide span of fields. The service is free and allows for customizable searches so that you can focus on your particular requirements in your next job.

Robert Half
The Office Team branch at Robert Half provides an easy browsing platform to search for your next job as a receptionist. Unlike other comprehensive job boards, Robert Half has created a design that makes it easy and intuitive to search through the pages of administrative positions.

iHireAdmin
This job board allows users to search for administrative jobs by specialty, location, or match. iHireAdmin is so dedicated to careers in reception that they are also able to provide current data on the hiring trends and the demographics of both employers and employees. This data allows you to find your particular niche and enter an area in which you hold a competitive advantage.

Resume Tips Specific to Receptionist Jobs (Also Applicable to LinkedIn Profiles)

The greatest responsibilities as a receptionist rely on good organizational and communication skills. Because of this it is incredibly important to demonstrate these skills at first glance in your resume. While creating your resume, or reviewing your current resume, consider the following:

Formatting – While formatting your resume, be sure to have sections clearly marked and labeled. This will help search committees find the relevant information quickly, thus showing that you are able to articulate your thoughts effectively.

Relevant Experience – Any position that relied on your organizational skills and abilities to think and act quickly can potentially be relevant here. That being said, be very specific as to why the job is relevant. Rather than listing “Store Manager” as a previous experience without much explanation be sure to include examples of the duties that are relevant to the position for which you are applying.

Language If you speak a language other than English, mention it, including your level of proficiency.

Must Include – If you have any special training or technical skills, then be sure to include them in a section dedicated for this. Any additional skills that you have to offer—such as computer programs and database training—can help set you apart from other candidates, so you want this information to be readily available to the reader at first glance.

Cover Letter Tips Specific to Receptionist Jobs

Your cover letter is particularly important, as it is a good opportunity to articulate exactly why you are the best candidate for the job. More specifically, it provides you the opportunity to demonstrate your impressive communication skills, your attention to details, and your ability to write with a professional tone: all qualities of superior importance when applying to a receptionist job.

Relevant Details – Use this opportunity to demonstrate your organizational abilities by concisely articulating your relevant experience in an organized fashion. Separate your relevant experience by the skills that are best demonstrated in each position. For example, write about the job that best taught you how to write professionally or how to use the scheduling platform that is used by most major corporations. Utilize another paragraph to discuss the job that allowed you to organize the weekly board meetings, and then outline your role in this process. Each example should only build your case that you are the best candidate for the position.

Power Words – Use strong words that will clearly articulate your active role in each position. Swap out soft words for “power words” such as “acquired,” “implemented,” “commissioned” and “conducted.” These word swaps, while simple, can shift the message from “I am an employee” to “I am a valuable asset.”

Every step of the process should be guided by the desired skills that employers are looking for. By proving that you are indeed everything you promise to be employers will be more likely to bring you in for an interview, where you can then demonstrate your warm and welcoming personality that will soon be the first point of contact for their company!

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