Executive Assistant Resume

NAME WITHHELD
1234 5th AVENUE • SAN FRANCISCO, CA 94123
123.456.1234 • [email protected]

 

SUMMARY OF QUALIFICATIONS

I am a highly driven, personable, and creative professional with valuable experience providing support to executives in high-profile law firms, venture capital firms and organizations within the hospitality industry. I hope to bring my strong professional background, education, and skills to a rewarding role in an exciting, influential organization. Key strengths include:

• Dynamic Professional who successfully prioritizes and multitasks while wearing many "hats."
• Strong Communicator with the ability to collaborate effectively with diverse clientele.
• Organized Project Manager with meticulous attention to detail while meeting all deadlines.
• Innovative Problem-Solver who thinks outside the box to find effective, permanent solutions.
• Attentive Listener with unique ability to adapt to individual traits and working styles.

PROFESSIONAL EXPERIENCE

LEGAL SECRETARY, APRIL 2002 – PRESENT
HARDING & SMITH, LLC, SAN FRANCISCO, CA

As Legal Secretary, I provide support for one tax of counsel, one attorney, and one senior paralegal. Key responsibilities include:

• Manage Trusts, Estates, and Non-Profit Organization Processing for four partners and five attorneys.
• Draft and edit correspondence, prepare briefings, and assist with paralegal tasks.
• Assist non-profit organizations in obtaining tax-exempt status.
• Serve as chief liaison between the TENO paralegal and other legal secretaries.

Key Achievements:

• First out of 20 administrative assistants to be promoted to Legal Secretary position, within 5 months.
• Increase paralegal productivity by 40% by providing consistent support during estate planning process.
• Increased productivity despite loss of existing support personnel.
• Consolidated paper trail and conserved office resources by digitizing hard-copy files.

EXECUTIVE ASSISTANT, MARCH 2000 – APRIL 2002
MCMILLAN INVESTMENTS, SAN FRANCISCO, CA

As Executive Assistant, I provided ongoing support to investment the Vice President, Associates and Analysts. General duties included:

• Acted as liaison between clients and VPs.
• Compiled and organized information for board meetings and negotiations.
• Created client presentations and conducted related research.
• Coordinated C-level calendar events, meetings, and travel arrangements.
• Maintained client profiles, institutional databases, and master files for both current and new clients.

EXECUTIVE ASSISTANT, OCTOBER 1999 – FEBRUARY 2000
GREEN SOURCE FUNDS, SAN FRANCISCO, CA

• Managed busy calendar, coordinated meeting schedule.
• Provided research support to Marketing Director.
• Consistently demonstrated strong attention to detail and ability to multitask within this  fast-paced, high-pressure work environment.

EXECUTIVE ASSISTANT, MAY 1997 – AUGUST 1999
UNIVERSITY OF CALIFORNIA, SAN FRANCISCO, CA

• Provided technical and administrative support to the Dean.
• Assisted high-level clients as a client services specialist.
• Provided exceptional customer service to distinguished, demanding and deserved clientele.
• Assisted German-speaking guests with requests regarding internal and external hotel services.

EDUCATION

B.A.: BUSINESS ADMINISTRATION, HUMAN RESOURCES, SPRING 2002
GOLDEN GATE UNIVERSITY, SAN FRANCISCO, CA