Executive Assistant Resume

by Robin Galante


Download our free resume templates. WorkBloom's resume templates all come with matching cover letters.


NAME WITHHELD
1234 5th AVENUE • SAN FRANCISCO, CA 94123
123.456.1234 • [email protected]

 

SUMMARY OF QUALIFICATIONS

I am a highly driven, personable, and creative professional with valuable experience providing support to executives in high-profile law firms, venture capital firms and organizations within the hospitality industry. I hope to bring my strong professional background, education, and skills to a rewarding role in an exciting, influential organization. Key strengths include:

  • Dynamic Professional who successfully prioritizes and multitasks while wearing many "hats."
  • Strong Communicator with the ability to collaborate effectively with diverse clientele.
  • Organized Project Manager with meticulous attention to detail while meeting all deadlines.
  • Innovative Problem-Solver who thinks outside the box to find effective, permanent solutions.
  • Attentive Listener with unique ability to adapt to individual traits and working styles.


PROFESSIONAL EXPERIENCE

LEGAL SECRETARY, APRIL 2002 – PRESENT
HARDING & SMITH, LLC, SAN FRANCISCO, CA

As Legal Secretary, I provide support for one tax of counsel, one attorney, and one senior paralegal. Key responsibilities include:

  • Manage Trusts, Estates, and Non-Profit Organization Processing for four partners and five attorneys.
  • Draft and edit correspondence, prepare briefings, and assist with paralegal tasks.
  • Assist non-profit organizations in obtaining tax-exempt status.
  • Serve as chief liaison between the TENO paralegal and other legal secretaries.

Key Achievements:

  • First out of 20 administrative assistants to be promoted to Legal Secretary position, within 5 months.
  • Increase paralegal productivity by 40% by providing consistent support during estate planning process.
  • Increased productivity despite loss of existing support personnel.
  • Consolidated paper trail and conserved office resources by digitizing hard-copy files.

EXECUTIVE ASSISTANT, MARCH 2000 – APRIL 2002
MCMILLAN INVESTMENTS, SAN FRANCISCO, CA

As Executive Assistant, I provided ongoing support to investment the Vice President, Associates and Analysts. General duties included:

  • Acted as liaison between clients and VPs.
  • Compiled and organized information for board meetings and negotiations.
  • Created client presentations and conducted related research.
  • Coordinated C-level calendar events, meetings, and travel arrangements.
  • Maintained client profiles, institutional databases, and master files for both current and new clients.

EXECUTIVE ASSISTANT, OCTOBER 1999 – FEBRUARY 2000
GREEN SOURCE FUNDS, SAN FRANCISCO, CA

  • Managed busy calendar, coordinated meeting schedule.
  • Provided research support to Marketing Director.
  • Consistently demonstrated strong attention to detail and ability to multitask within this  fast-paced, high-pressure work environment.

EXECUTIVE ASSISTANT, MAY 1997 – AUGUST 1999
UNIVERSITY OF CALIFORNIA, SAN FRANCISCO, CA

  • Provided technical and administrative support to the Dean.
  • Assisted high-level clients as a client services specialist.
  • Provided exceptional customer service to distinguished, demanding and deserved clientele.
  • Assisted German-speaking guests with requests regarding internal and external hotel services.


EDUCATION

B.A.: BUSINESS ADMINISTRATION, HUMAN RESOURCES, SPRING 2002
GOLDEN GATE UNIVERSITY, SAN FRANCISCO, CA


MORE RESUME AND COVER LETTER EXAMPLES